In previous blogs on this same subject, we have discussed the role of Executive Management in the overall Project Team effort. And what elements from the internal organization would likely comprise an effective team. In summary, vibrant and effective executive leadership is likely to be critical in solidifying the vision for the project. The target of effort to achieve project acceptance and enthusiasm is cascading in that the focus of executive leadership is middle management. The components of a project team may be different for each organization or type of organization – whatever best suites the particular organizational structure, and what special considerations there might be in the project (i.e. does it involve web content, collaboration, integration with ERP or SharePoint environments, etc.).
If you want a high level look at Microsoft SharePoint 2013 and some expected updates and how they will affect various roles within your organization you need to check out this article. It is a 4 part series on Microsoft SharePoint 2013. Part 1 is for Administrators: 35,000 Foot View of SharePoint 2013 for Administrators
Brian Alderman’s previous publications include Windows 2000 Professional and SQL Server 2000 Administration. He is an active speaker at SharePoint Industry conferences including SharePoint Saturday’s and the SharePoint Best Practices Conference.
Sharepoint 2010 uses the feature rich ribbon, similar to what was introduced in the Microsoft Office 2007 suite. This ribbon provides users with many capabilities, such as text editing and content publishing. Among these features is the ability to change the format of a rich text control, adding headers, footers and columns.
When designing a publishing site, I had hoped to make use of this neat feature to keep Page Layout designs simple and easy to update for content contributors. However, when designing the publishing site, I noticed that I was unable to make use of this feature of the ribbon, as it was always disabled.
Researching the problem, I was having a hard time finding out why this button was disabled. I checked security settings and the control properties in my Page Layout aspx file, nothing seemed to solve this dilemna.
It turned out, after asking on a Sharepoint forum, that the Text Layout feature is only available for wiki sites. The Publishing Portal and Enterprise Wiki are built off of the publishing framework, which replaces the Text Layout button with the Page Layout button.
So custom layouts will have to be design specifically at the Page Layout. If a layout requires 3 columns of data, then a Page Layout has to be created that allows 3 columns of data. Lesson learned, I am providing this as a tip for anyone else having a hard time figuring out why they can’t use the Text Layout button in their Publishing site.
Document Capture is the on-ramp to ECM. Without documents and the ability to import them into a system, ECM is meaningless. Document Capture can be done in a variety of ways; scanning, faxing, emailing, API integration, etc. However you stuff your documents into your ECM system, their is one major obstacle to making those documents useful, metadata. All ECM system’s use metadata, even file systems. A good metadata model is perhaps the most important component to ensure the success of an ECM implementation.
Web Content Management (WCM) is the practice of creating, controlling and publishing web content using specialized tools. The specialized tools are collectively know as a Web Content Management System or WCMS. Most entities (business, municipalities, hospitals, etc) these days have some form of web presence, which is typically a dedicated website. Most people think of a website as a collection of static web pages. This was the case five or six years ago, but today most websites have functional requirements that go well beyond a simple What You See Is What You Get (WYSIWYG) website. I have worked with several customers who still use technology that is focused on simply creating and publishing web pages. However, the customer’s needs always go well beyond simply pushing HTML pages onto the web. This post is intended to provide a checklist of features you should keep in mind, before deciding on a WCM solution.