Have you ever been writing an application and needed to retrieve or edit the properties of a Microsoft Office document? Did the thought of having to write code to perform Word or Excel automation send chills down your spine? Were you worried that your documents’ precious metadata would forever be trapped behind the taunting shield of the Windows Explorer property window?
Integration with ERP is something most SE’s (Systems Engineers) and PMs (Project Managers) should keep in mind when designing a project. ERP, or Enterprise Resource Planning, is the process of using modularized software and hardware within a centralized network and datastore. In regards to ECM, proper integration with ERP is important for maintaining data integrity with the larger organization. ImageSource has successfully incorporated ERP Integration with many of it’s customer partners.
Document Capture is the on-ramp to ECM. Without documents and the ability to import them into a system, ECM is meaningless. Document Capture can be done in a variety of ways; scanning, faxing, emailing, API integration, etc. However you stuff your documents into your ECM system, their is one major obstacle to making those documents useful, metadata. All ECM system’s use metadata, even file systems. A good metadata model is perhaps the most important component to ensure the success of an ECM implementation.
Make it Dead Simple
The whole point of ECM (Electronic Content Management) is to manage electronic content, meaning you have to have a way to put information in and to get it back out. You will also need a way to control (restrict or grant) access to the data. The data going in to storage must be findable again.