Campus Solutions

ImageSource provides workflow automation, document and web content management solutions for higher education. We integrate content and processes with PeopleSoft, Banner, Datatel and other business applications. This means you can access information from a single repository and eliminate the inefficiencies and costly maintenance of siloed departmental systems.

Unlike point solution providers that wait until the end of the process to archive documents, the ImageSource solution ingests content when created and makes it available to the right people at the right time to support critical business processes.

Content available campus-wide from a single repository.

Having access to information is important to everyone on campus. Programs and departments need information that may be generated by one department but is used by many departments before it is archived. Over the last ten years, universities have begun to automate by reducing paper using scan, store and retrieve systems.

Getting rid of paper is efficient, but today campuses are faced with a new problem: multiple, disparate systems with duplicate content repositories, data and processes. These departmental point solutions are designed and built to support only one business application or process and they don’t communicate with each other. This prevents content sharing and the flow of processes between departments. These systems must be installed separately in each department and are therefore costly to maintain. Upgrades and expansion are impossible due to customized workflows and hard coding.

In its State of the ECM Industry 2011 report, AIIM discusses the inefficiency of disparate systems, “72% of larger organizations have three or more ECM systems. 25% have five or more. Consolidation of existing systems into a single-vendor ECM suite is a preferred strategy for 42% of organizations surveyed.”

Extend content governance and best practices across campus.

A content management system is not just for archiving documents, but supports business initiatives by making the right information available to the right people through a single platform and content repository for the entire campus.

Gartner, a trusted IT research and advisory company states “ECM initiatives need to extend content governance and best practices across the enterprise. They must link content with business processes and outcomes.” Magic Quadrant for ECM 11/16/2010-Gartner MQ report-2010.

Find out how you can reduce costly resources by automating transcript processing, enrollment services, financial aid, finance, and HR.

Contact Lynne Butler at ImageSource for more information: lynneb@imagesourceinc.com

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